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Waves Group Limited (The Company) recognises and accepts its responsibility as required by the EU General Data Protection Regulation, (GDPR), in force from 25th May 2018. The Company, as a data controller, will take all reasonable steps to meet this responsibility and to promote good practice in the handling and use of personal information. In particular, the Company will comply with the data protection principles set out in the GDPR.
This policy statement applies to all employees, contracted associates, and individuals about whom the Company holds personal information, as well as other partners and companies with which the Company undertakes it business.
The Company needs to collect, hold and use certain types of personal information about people with whom it deals in order to operate. These include current, past and prospective employees, associates, suppliers, clients, and others with whom it communicates. In addition, it may be required by law to collect and use certain types of information to comply with the requirements of government departments. This personal information must be dealt with properly, however it is collected, recorded and used – whether on paper, in a computer, or recorded on other material – and there are safeguards to ensure this in the GDPR 2018.
We regard the lawful and correct treatment of personal information by the Company as essential in order to secure the successful execution of our operations, the delivery of our services, and to maintain the confidence of those with whom we deal. The Company wishes to ensure that it treats personal information lawfully, correctly and in compliance with the GDPR. To this end we fully endorse the obligations of the Act and adhere to the principles of data protection, as enumerated in the GDPR.
The following paragraphs provide a brief aid to the GDPR.
(a) Ensuring data controllers notify their processing of personal data with the Information Commissioners Office. The Company must supply certain information to the Commissioner who maintains a public register of the types of information organisations process, where it gets it from and what it does with it.
(b) Observing the Data Protection Principles (more detail below).
(c) Allowing the data subject to exercise his/her rights and have right of access to their personal information; what is held, how it is processed, to whom it is disclosed and to be told of the logic behind automated decisions.
Data Controller
Any individual or organisation who controls personal data, in this instance, the Company.
Personal Data:
Information held on a relevant filing system, accessible record or computerised record (as well as digital audio or video equipment), which identifies living individuals.
Sensitive Personal Data:
Personal data relating to an individual’s race or ethnic origin, political opinions, religious beliefs, physical/mental health, trade union membership, sexual life and criminal activities.
Relevant Filing System:
Also known as manual records i.e. a set of records which are organised by reference to the individual/their criteria and are structured in such a way as to make specific information readily accessible e.g. personnel records, microfiches.
Data Subject:
An individual who is the subject of the personal data, for example, employees, members, claimants etc.
Processing:
Obtaining, recording or holding data or carrying out any operation on the data including organising, adapting, altering, retrieving, consulting, using, disclosing, disseminating, aligning, blocking, erasing or destroying the data.
Accessible Records:
Any records which are kept by the organisation as part of a statutory duty, e.g. pupil records, housing tenancy records, social services records.
Waves Group Limited (Cwaves and Mwaves) will, through appropriate management and application of criteria and controls:
In addition, the Company takes steps to ensure that: